User manual RICOH 2075

[. . . ] Printer/Scanner Unit Type 2075 Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "General Settings Guide" before using the machine. Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine, all operators are requested to read this manual carefully and follow the instructions. Important Contents of this manual are subject to change without prior notice. [. . . ] See p. i "Manuals for This Machine". 49 Storing Files Viewing a list of stored files using Web Image Monitor The stored files are displayed and can be checked also in Web Image Monitor. Note When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client computer, Top Page of Web Image Monitor is displayed. Reference For details about displaying or downloading stored files using Web Image Monitor, see General Settings Guide. 4 For details about making settings for using Web Image Monitor, see Network Guide. For details about functions for managing stored files using Web Image Monitor, click [Help] on the upper-right corner of the displayed screen. 50 Managing Stored Files Managing Stored Files Deleting Files You can delete files that are no longer needed. Limitation Files waiting for delivery cannot be deleted. Reference Using Web Image Monitor from a client computer, you can also delete the stored files. See General Settings Guide. When you select a password protected file, the Password entry screen appears. When multiple files are selected, the password entry screen appears each time a password protected file is selected. D Press [Delete File]. 4 A Display the list of stored files. Reference p. 45 "Displaying the List of Stored Files" B Press [Manage / Delete File]. The [Manage / Delete File] screen appears. A confirmation message about deleting the file appears. C Select the file you want to delete. E Press [Delete]. F Press [Exit]. Changing File Information The information for stored files (user name, file name, and password) can be changed. Limitation Information for files waiting for delivery cannot be changed. Note For details about the maximum number of files that can be selected at once, see p. 116 "Store". Reference Using Web Image Monitor from a client computer, you can change the information of files stored. See General Settings Guide. A Display the list of stored files. Reference p. 45 "Displaying the List of Stored Files" 51 Storing Files B Press [Manage / Delete File]. C Select the file for which you want to change the file information. Note The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. 4 Note When you select a password protected file, the password entry screen appears. Enter the correct password, and then press [OK]. D Change the file information. Changing the user name A Press [Change User Name]. Changing the file name A Press [Change File Name]. B Enter the new file name. B Select the new user name. Reference For information about how to enter characters, see General Settings Guide. 52 C Press [OK]. Managing Stored Files Changing the password A Press [Change Password]. E Make sure that the file informa- tion was changed as necessary, and press [Exit]. B Enter a new four to eight digit number as the password using the number keys. 4 C Press the {#} key. } Note To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for confirmation. If you forget it, consult the system administrator of the machine. 53 Storing Files 4 54 5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used. Important A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first in the delivery server. Also, connected devices should be configured in [Set I/O Device] of the ScanRouter delivery software. For details, see the ScanRouter delivery software Help. 55 Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE 802. 11b interface unit is required. See Network Guide. 2 Make System Settings To deliver scan files, the following [System Settings] settings must be specified correctly. [. . . ] This is the total number of files that can be stored under the scanner, copier, store, and printer functions. The network delivery scanner function Maximum number of characters that can be entered for delivery Title Delivery Destination (E-Mail Address) 500 *3 See the manual provided with the ScanRouter delivery software. 128 *1 128 *2 Maximum Number of Destinations That Can Be Specified at Once Maximum Number of Destinations That Can Be Registered in the Destination List *1 10 *2 *3 This is the total number of characters entered directly and from subjects selected in the subject list. The e-mail address must meet the following requirements: A The address must be specified using one of the following formats: · name · name@domain B "name" and "domain" in A must only consist of the following characters: · numbers (1­9) · letters (a-z, A-Z) · symbols (!They can be used anywhere except the beginning and end of an address or before @. [. . . ]