User manual RICOH AFICIO SP 1200S SOFTWARE

[. . . ] SP 1200SF/SP 1200S Software User's Guide Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Important Information in "User's Guide" before using the machine. Trademarks Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries. PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated. [. . . ] (See SCAN on page 53. ) For details about how to configure the scan settings of the ControlCenter3 buttons and to launch the application of your choice using Scan, see Using ControlCenter3 on page 50. 2 2 Scan to E-mail You can scan either a black and white or colour document into your E-mail application as a file attachment. (See E-mail on page 57. ) 2 a b c d Put the document face up in the ADF, or face down on the scanner glass. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. Note If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) 43 Scanning Scan to Image You can scan either a black and white or colour document into your graphics application for viewing and editing. (See Image (example: Microsoft® Paint) on page 54. ) 2 a b c d 2 Put the document face up in the ADF, or face down on the scanner glass. The machine starts the scanning process. Note If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) Scan to OCR If your document is text, you can have it converted by ScanSoftTM PaperPortTM 11SE OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. (See OCR (Word Processing program) on page 56. ) 2 a b c d Put the document face up in the ADF, or face down on the scanner glass. The machine starts the scanning process. Note If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) 44 Scanning Scan to File You can scan a black and white or a colour document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3. (See File on page 58. ) 2 2 a b c d Put the document face up in the ADF, or face down on the scanner glass. The machine starts the scanning process. Note · If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) · If you would like to display the folder window after scanning the document, select Show Folder on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 53. ) · If you would like to change the file name of scanned documents, enter the file name in File Name section on the Device Button tab of the ControlCenter3 configuration. To change the machine's Scan key settings, right-click the each ControlCenter buttons, click ControlCenter Configuration and click the Device Button tab. 45 Scanning Using ScanSoftTM PaperPortTM 11SE with OCR by NUANCETM2 Note ScanSoftTM PaperPortTM 11SE supports Windows® 2000 (SP4 or greater), XP (SP2 or greater), XP Professional x64 Edition, Windows Vista® and Windows ® 7 only. PaperPortTM 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or `stack' documents of different formats for printing, faxing or filing. 2 This chapter only introduces the basic functions of the software. [. . . ] To automatically start the PC-FAX receiving software when you start Windows ®, check Add to Startup folder. Viewing new PC-FAX messages Each time your PC is receiving a PC-FAX, the icon will alternate between been received, the icon will change to been viewed. Once the fax has 5 once the received fax has a b c Double-click to run PaperPortTM. Open the Fax Received folder. Double-click any new faxes to open and view them. Note The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example `Fax 2-20-2006 16;40;21. tif'. 90 A B C Index BR-Script 3 mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]