User manual RICOH AFICIOMP C2551

[. . . ] Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine. Trademarks Microsoft®, Windows®, WindowsNT® and Outlook® are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. PowerPC® is a trademark of International Business Machines Corporation in the United States, other countries, or both. [. . . ] Reference "Facsimile Features", General Settings Guide 123 Other Transmission Features Entering the Subject Allows you to enter a subject for the document you want to send. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press [Subject]. D Enter the subject. 124 Entering the Subject E To enter the character strings programmed in the machine, press [User Text], and then select the character strings you want to enter. 2 F Press [OK]. The entered subject appears in the Subject field. G Press [OK]. The standby display appears. H Specify a destination, and then press the {Start} key. Note For convenience, program frequently-used subjects in advance in "Program / Change / Delete User Text" in "System Settings". If you send e-mail without setting a subject, a subject is automatically inserted. For details about how the subject is automatically inserted, see "Email Subject" and "Received Images". You can program one of the Quick Operation keys with operations for this function. For the maximum number of characters for an e-mail subject, see "Maximum Values". 125 Other Transmission Features Reference p. 28 "E-mail Subject" 2 p. 149 "Received Images" p. 272 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide "Facsimile Features", General Settings Guide 126 Entering the Text Entering the Text Allows you to enter the text to be transmitted. Important Program text strings in advance in "Program / Change / Delete E-mail Message" in "System Settings". A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Text]. D Select a text, and then press [OK]. E Press [OK]. The standby display appears. 127 Other Transmission Features F Specify a destination, and then press the {Start} key. Note You cannot send text only without an original. You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide 128 Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission, following the procedures given here. Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent. There are four types of standard messages: "Confidential", "Urgent", "Please phone", and "Copy to corres. section" You can also program other messages. Important While this function is in use, the third line of the Label Insertion is not printed. When there is an image around the area where the standard message is to be stamped, that image is deleted. Program a standard message in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Otherwise, even if "SEP Code Reception" is set to on, reception is not performed. If the other party's fax machine has a polling transmission function, the machine performs polling reception. When you select a destination that has a registered SEP Code from the Address Book, if "SEP Code Reception" is set to off, the SEP Code is not appended and transmission is in standard fax mode. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. 136 Transmission Options D Press [SEP Code Reception] to highlight it. 2 To cancel SEP Code Reception, press [SEP Code Reception] again. E Press [OK] twice. F Specify the destination, and then press the {Start} key. Note You can program one of the Quick Operation keys with operations for this function. Reference p. 103 "Setting SEP Codes for Reception" p. 262 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 137 Other Transmission Features Fax Header Print When the Fax Header is set to on, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. You can store two Fax Headers; "First Name" and "Second Name". For example, if you store your department name in one and your organization name in the other, you could use the first when sending internal faxes and the second for external faxes. 2 A Place the original, and then select the scan settings you require. D Make sure that [Fax Header Print] is highlighted. To cancel Fax Header Print, press [Fax Header Print] to turn the highlight off. E Press [OK] twice. F Specify the destination, and then press the {Start} key. 138 Transmission Options Note You can program fax header names using the Program Fax Information function in the Facsimile Features menu. You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu. [. . . ] Reference "Facsimile Features", General Settings Guide 264 Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. ALV024S C Press [Change Name]. 7 D Select the program number of the name you want to change. E Enter a new program name, and then press [OK]. F Press [Exit]. Press [Cancel] to cancel the change, and proceed to step F. The standby display appears. 265 Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. [. . . ]