User manual RICOH FAX 1180L

[. . . ] TELECOM LASER FACSIMILE Operating Instructions Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. Laser Facsimile Security Security directives Laser safety For Europe/Asia For North America Declaration of conformity Notice to Users in EEA Countries Notice to Users Accessing Analog PSTN in EEA Countries Symbols for the main power switch Positions of Warning and Caution labels on the machine FCC Compliance Note to users in the United States of America Notice about the Telephone Consumer Protection Act (Valid in USA only) Note to users in Canada Remarque concernant les utilisateurs au Canada FCC Requirements Notice to users (New Zealand) 1 1 1 1 2 2 2 2 2 2 3 3 4 4 4 4 5 Copy Simple copy ECO mode copy Sophisticated copy Special setup for the copy Resolution setup Zoom setup Analysis origin setup Contrast setup Luminosity setup Paper type setup Paper tray selection Sheet-feed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup 19 19 19 19 20 20 20 20 20 20 20 20 21 21 21 21 Environment Batteries and rechargeable batteries The product Users in the EU, Switzerland and Norway All Other Users 6 6 6 6 6 Fax Fax transmission Immediate transmission Delayed transmission Transmission with auto redial Fax reception Fax answering device Saving an access code Activating / Deactivating the answering device Printing fax messages stored in the memory Fax rerouting (Forwarding) Activating rerouting Setting the re-direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission in memory Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress Deposit and Polling Placing a document in deposit Polling a deposited document 22 22 22 22 22 22 23 23 23 23 23 23 23 24 24 24 24 24 24 24 24 25 25 25 25 25 25 Software use license Definition License Property Duration Warranty Responsibility Development Registered trademarks Notice 7 7 7 7 7 7 7 7 8 8 Installation Location conditions Cautions of use Safety information Safety During Operation Power Supply For Fax or Telephone Rules for use symbols Terminal description Command panel Presentation Entering Characters Using the Alpanumerical keypad Accessing terminal functions Packaging contents Device installation Installing the document feeder Loading paper Loading paper in the paper tray Handling of paper Humidity control Handling the unit Operator shocks 9 9 9 10 10 11 11 11 12 13 13 14 14 15 15 15 15 15 15 15 16 16 Parameters/Setup Date/Time Your fax number/Your name Type of network Geographical settings Country Telecommunication Network Language -I- 26 26 26 26 26 26 26 27 Contents Contents Moving the unit Handling the Toner Cartridge Feed cassette paper insertion Cartridge installation Paper delivery stop Starting your device Device connection Paper insertion in the manual input tray 16 16 16 16 17 17 17 18 Laser Facsimile Local prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception (MFP model only) Received faxes reduction mode Technical Parameters Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner 27 27 27 28 28 28 28 28 28 29 30 30 30 30 31 31 31 31 31 31 31 31 31 Printing Printing with the multifunction machine 42 42 Address book Add a contact to the terminal address book Add a group to the terminal address book Manage the address book Modify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book 42 42 43 43 43 43 43 44 Import or export a directory Import a directory Save your address book 44 44 44 Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from application 44 44 44 44 45 Receive a fax Follow-up of fax communications The outbox The send memory (items sent) The outbox log The inbox log 45 46 46 46 46 46 Directory Creating Speed dial Creating Group dial Modifying a record Deleting a record Printing the directory Saving/Restoring the directory (Smart card option) 32 32 32 32 32 33 33 Fax parameters Access to fax parameters Description of the tab Log and Report Description of the tab Fax Parameters Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template 46 46 46 47 47 47 48 48 USB memory key (MFP model only) Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the key 34 34 34 34 34 Maintenance Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Printer issues Error messages Paper jam Scanner issues Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications 50 50 50 50 51 51 51 51 51 52 52 52 53 53 53 53 53 53 53 55 55 55 55 55 Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key Activate/deactivate file automatic deletion on a USB memory key 34 35 35 35 PC Features (MFP model only) Introduction Configuration requirements Installation Install the software on your PC Connections USB Connection 37 37 37 37 37 39 39 Uninstall the software from your PC Multifunction Terminal's Supervision Checking the connection between the PC and the multifunction machine MF Director Graphical presentation Utilities and applications activation MF Monitor Graphical presentation Display the consumable status Scan To Companion Suite Pro LL functionalities Document analysis Analysis with Scan To 39 40 40 40 40 40 41 41 41 41 41 41 41 - II - Contents Analysis from a TWAIN compatible software Character recognition software (OCR) 42 42 Laser Facsimile Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual. Because of the device model, the power connector is the only way to disconnecting the device from the power network, that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet located nearby. [. . . ] You may choose between more than one criteria for printing reports: · WITH: a report is given when the transmission was properly performed or when it is completely abandoned (but there is only one report per request), · WITHOUT: no transmission report, however, your fax will note all transmissions that took place in its log, · ALWAYS: a report is printed with each transmission, · ON ERROR: a report is printed only if the transmission failed or is abandoned. With each transmission report from memory, a reduced version of the first page is automatically reproduced. To select the report type: 231 - SETUP / SEND / SEND REPORT 1 Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and confirm your choice with OK. Document feed type You may choose the way you want to feed your documents: · from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine. · from the feeder of the sheet-feed scanner, transmission will occur after dialling and paper scanning. To select the way you want to feed your documents: 232 - SETUP / SEND / MEMORY SEND. 1 Select the option MEMORY or FEEDER and validate your choice with OK. In feeder mode, reduced images will not appear on the transmission report. 252 - SETUP / TEL. NETWORK / PREFIX 1 Enter the required minimal SIZE NUMBER of the company's outside numbers and confirm with OK. 2 Enter the required outgoing local prefix of the company's telephone network (maximum 5 characters) and confirm with OK. - 27 - 5 - Parameters/Setup Language Transmission report Laser Facsimile This function allows you to defer a fax transmission to "offpeak hours" and thus reduce the cost of your communications. The economy period, via the telephone network (at offpeak hours), is preset by default from 7. 00 pm to 7. 30 am. 1 Enter the hours of the new economy period and confirm your selection with the button OK. 5 You may enter the number of pages before transmission and confirm with OK. To select the reception mode: 242 - SETUP / RECEPTION / REC. PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK. Received faxes are then stored in Important memory (icon "Fax Messages" flashing) to be printed as soon as you add paper into the feeder. Number of copies You may print incoming documents more than once (1 to 99). To set the number of each document received: 243 - SETUP / RECEPTION / NBR OF COPIES 1 Enter the wanted number of copies and confirm with OK. At each document reception, your fax will print the number of copies requested. Reception Mode This function allows you, when you connected an external device (telephone, answering machine) to your terminal, to select the device you wish to receive fax and / or voice messages on. You may choose between the following reception modes : · MANUAL : the terminal does not receive any documents automatically. When you receive a fax message, you must press the · · button to receive the fax message on your terminal. FAX : the Fax reception mode is launched on the terminal systematically. : the terminal handles reception of fax messages automatically, the external device handles reception of telephone communications automatically. Fax or PC reception (MFP model only) This menu, combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on: · fax, · PC, · PC if available, fax otherwise. For more details, please refer to Fax communications, page 44 in chapter PC Features. To set the reception mode: 241 - SETUP / RECEPTION / MODE 1 Select the required option and confirm with OK. [. . . ] The terminal does not detect the presence of the document inserted in the scanner document feeder. At the start and during scanning, REMOVE DOCUMENT appears on the screen. 1 Remove the document or press button . Transmission from memory You have the choice between: · waiting until the transmission takes place at the given time, · restarting the transmission using the transmission queue. In this case, for a document composed of several pages, the transmission will take place from the page where the error occured, · abandoning the transmission by deleting the corresponding command in the transmission line. 2 Check the thickness of the document (50 sheets of paper of 80 g/m2). [. . . ]