User manual RICOH FAX1160L

[. . . ] Trademarks · Windows, Windows 95, Windows 98, Windows Me, Windows NT, Windows 2000 and Windows XP are trademarks of Microsoft corporation. · Other names and trademarks mentioned in this manual are trademarks of their respective holders. Contents 1 Getting Started Introduction Welcome!­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 1 Contents ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 3 Identifying Parts ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 4 Setting Up Your Machine Choosing a Location ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 9 Preparing Your Machine for Use ­­­­­­­­­­­­­­­­­­­­­ 1. 9 Attaching the Supports ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 10 Connecting to the Phone Line ­­­­­­­­­­­­­­­­­­­­­­ 1. 11 Connecting to the Computer (MFP model only) ­­­­­­ 1. 12 Plugging In the Power ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 13 Loading Paper ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 13 Installing the Toner Cartridge ­­­­­­­­­­­­­­­­­­­­­­ 1. 16 Setting the Date and Time ­­­­­­­­­­­­­­­­­­­­­­­­­ 1. 18 Setting Your Fax Number and Name ­­­­­­­­­­­­­­­­ 1. 19 2 Stand-alone Fax Setting Up Stand-alone Fax System Setting Volume ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2. 1 Setting Alert Tones ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2. 2 Setting User-Selectable System Options ­­­­­­­­­­­­­­ 2. 2 Sending a Fax Preparing Documents for Faxing or Copying ­­­­­­­­­­­ 2. 7 Setting Document Resolution and Contrast ­­­­­­­­­­­­ 2. 8 Loading Documents ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2. 9 Sending a Fax Automatically ­­­­­­­­­­­­­­­­­­­­­­­ 2. 10 Sending a Fax After Talking ­­­­­­­­­­­­­­­­­­­­­­­ 2. 11 I 2 Stand-alone Fax (continued) Receiving a Fax About Reception Modes ­­­­­­­­­­­­­­­­­­­­­­­­­­ Loading Paper for Receiving Faxes ­­­­­­­­­­­­­­­­ Receiving Automatically in FAX Mode ­­­­­­­­­­­­­­­­ Receiving in AUTO Mode ­­­­­­­­­­­­­­­­­­­­­­­­­­ Receiving Automatically in ANS/FAX Mode ­­­­­­­­­­­­ Receiving Manually in TEL Mode ­­­­­­­­­­­­­­­­­­­­ Receiving Manually Using Remote Receive Start Code ­­­ 2. 12 2. 13 2. 13 2. 14 2. 14 2. 15 2. 15 Making a Copy Copying Overview ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2. 16 Making a Single Copy ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 2. 16 Using Advanced Copy Features ­­­­­­­­­­­­­­­­­­­­­ 2. 17 Automatic Dialling How To Enter a Name Using the Number Keys ­­­­­­­­­ One-Touch Dialling ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Speed Dialling ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Searching for a Number in the Memory ­­­­­­­­­­­­­­ Transmission Options Broadcasting ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Delayed Fax ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Priority Fax ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Polling ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Adding Documents To a Scheduled Operation ­­­­­­­­­ Cancelling a Scheduled Operation ­­­­­­­­­­­­­­­­­­­ Additional Functions Monitoring a Dual Job Status ­­­­­­­­­­­­­­­­­­­­­­­ Forwarding Received Faxes ­­­­­­­­­­­­­­­­­­­­­­­­ Printing Reports ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Group Dialling (for Multi-Address Transmission) ­­­­­­­­­­­ 2. 18 2. 20 2. 22 2. 24 2. 25 2. 26 2. 28 2. 29 2. 31 2. 31 2. 32 2. 32 2. 33 2. 35 II Contents (continued) 3 Printing and Scanning (MFP model only) Installing Software System Requirements ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 3. 1 Installing the Software ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 3. 1 Uninstalling the Software ­­­­­­­­­­­­­­­­­­­­­­­ 3. 3 Print Media Selecting Print Media ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 3. 5 Using the Automatic Paper Input Tray ­­­­­­­­­­­­­­­­ 3. 7 Using the Manual Paper Input Tray ­­­­­­­­­­­­­­­­­­ 3. 9 Specialty Paper Guidelines ­­­­­­­­­­­­­­­­­­­­­­­­­ 3. 12 Printing Printing a Document ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Cancelling a Print Job ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing Help ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing Several Pages Per Sheet ­­­­­­­­­­­­­­­­­­­ Scaling Your Document ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Fitting Your Document to a Selected Paper Size ­­­­­­ Printing Posters ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing Watermarks ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Using Page Overlays ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Printing in a Network Environment ­­­­­­­­­­­­­­­­­ 3. 13 3. 16 3. 17 3. 18 3. 19 3. 20 3. 21 3. 22 3. 24 3. 28 Scanning Scanning from a Windows Application ­­­­­­­­­­­­­­ 3. 30 Type1100 TWAIN for Scan Window ­­­­­­­­­­­­­­­­­ 3. 31 III 4 Maintenance Guidelines for Maintenance ­­­­­­­­­­­­­­­­­­­­­­­­­ 4. 1 Clearing Memory ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4. 1 Cleaning the OPC Drum ­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4. 2 Adjusting Shading ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4. 2 Setting the Machine to be Checked by Phone ­­­­­­­­­ 4. 3 Sending Toner Low Information to the Service Company ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4. 3 Cleaning the Machine ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 4. 4 Managing the Toner Cartridge ­­­­­­­­­­­­­­­­­­­­­­­ 4. 7 Automatic Document Feeder Rubber Pad Replacement 4. 10 5 Troubleshooting Clearing Paper Jams ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5. 1 LCD Error Messages ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5. 5 Fax Problems ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5. 7 General Printing Problems (MFP model only) ­­­­­­­­­­ 5. 9 Print Quality Problems ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ 5. 11 Appendix Connecting Other Devices to the Phone line ­­­­­­­­­­­ A. 1 Specifications ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ A. 4 Safety Information ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ A. 6 Index ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ A. 13 IV Environmental and Safety Consideration Laser Safety Statement The printer is certified in the U. S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825. [. . . ] Use 20~24-pound or 75~90 g/m2 plain paper for multipurpose, everyday use. Some papers are whiter than others and produce sharper, more vibrant colors. The smoothness of the paper affects how crisp the printing looks on the paper. Glossy, coated paper works well for pictures and charts where you want crisp lines. Get the Right Paper Your machine is designed to work well on most common office paper types and with quality 25% cotton bond paper. Because your printer uses toner to produce an image, paper that accepts toner produces the best results. Be sure to test a variety of paper types before buying large quantities. Printing and Scanning 3. 5 Paper that Might Not Work · Highly textured stock, such as linen, may not print evenly because the toner can bleed. · Extremely smooth, shiny, or coated papers not specifically designed for laser printers can jam the printer and repel toner. · Multi-part forms, such as duplicate or triplicate forms can wrinkle and jam; the toner is also more likely to smear. · Paper in poor condition -- with tears, dust, wrinkles, curled or bent edges, or that doesn't lie flat can jam the printer. · Envelopes with thick or crooked edges; envelopes that are damaged, curled, wrinkled, or irregularly shaped; envelopes that are shiny or embossed; or envelopes with clasps or windows. Selecting Media Sizes The paper input tray can hold up to 150 sheets of 20 Ib (75 g/m2) paper. Both can be adjusted to hold media measuring from 3. 87 by 6. 38 inches (98. 5 by 162 mm) to 8. 5 by 14 inches (216 by 356 mm). This includes, but is not limited to, the following paper and envelope sizes: ·A4: 8. 25 by 11. 75 in; 210 by 297 mm ·A5: 5. 82 by 8. 25 in; 148 by 210 mm ·B5: 7. 16 by 10. 12 in. ; 182 by 257 mm ·Letter: 8. 5 by 11 in; 216 by 279 mm ·Folio: 8. 5 by 13 in; 216 by 330 mm ·Legal: 8. 5 by 14 in; 216 by 356 mm ·Executive: 7. 25 by 10. 5 in; 184 by 267 mm ·No. 10 Envelopes: 4. 12 by 9. 5 in; 105 by 241 mm ·DL. Envelopes: 4. 33 by 8. 66 in. ; 110 by 220 mm ·C5 Envelopes: 6. 38 by 9. 01 in. ; 162 by 229 mm ·C6 Envelopes: 4. 49 by 6. 38 in. ; 114 by 162 mm ·B5 Envelopes: 6. 93 by 9. 84 in. ; 176 by 250 mm ·Monarch Envelopes: 3. 87 by 7. 5 in; 98. 5 by 190. 5 mm Note: Insert all media vertically (portrait orientation) into the paper input tray or single-sheet manual input tray. To print horizontally (landscape orientation), make this selection through software. Do not print on paper smaller than 3. 87 by 6. 38 inches (98. 5 by 162 mm). 3. 6 Printing and Scanning Using the Automatic Paper Input Tray You can stack paper or transparencies in the automatic paper tray to feed automatically. For best results, adjust the paper settings each time you change paper (see page 3. 13). Note: If you experience feeding problems, try printing one at a time from the manual input tray. Straighten the edges on a level surface. Printing and Scanning 3. 7 · For transparencies: - Hold the transparencies by the edges and avoid touching the print side. Be careful not to scratch or leave fingerprints on the print sides. 3. Load only as much paper as will fit beneath the lip protruding from the paper-length adjuster. Neatly stacking the paper before loading will help prevent print problems. · Load paper with the print side facing up. · Load letterhead paper face up with the top of the page going into the tray first. 3. 8 Printing and Scanning LE TTE RH EAD 4. Ensure the paper line flat in the tray. Print Side Up Most papers prints better on one side than on the other. [. . . ] Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. Perform such activities in the off-peak hours, such as early morning hours or late evenings. A. 10 Appendix CANADA The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational, and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The department does not guarantee the equipment will operate to the user's satisfaction. [. . . ]