User manual RICOH FAX4700L

[. . . ] OPERATOR'S MANUAL RICOH FAX4700L Please read all of these instructions and keep this manual by your machine. Optional Equipment Memory (FEATURE EXPANDER TYPE 140 2M, FEATURE EXPANDER TYPE 140 4M, FEATURE EXPANDER TYPE 80M HD) Either a 2-Mbyte memory card, a 4-Mbyte memory card or a 80-Mbyte hard disk can be added. ISDN G4 KIT (ISDN INTERFACE TYPE 140) This allows you to send and receive using the ISDN (Integrated Services Digital Network) PC Printer Interface Kit (PRINTER INTERFACE TYPE 100) This allows you to use the machine as a laser printer for an IBM1 or compatible personal computer. Telephone Handset (HANDSET TYPE 100) This permits voice communication (over the PSTN). PAPER CASSETTE TYPE 100 This gives this machine additional 100 sheet paper capacity with single sheet bypass. [. . . ] To delete the program: Yes. PROGRAM _ CHOOSE KEY PRINT LIST NO TO CANCEL 5. Ë Return to standby: Function. ADVANCED FEATURES 65 TRANSMISSION ADVANCED FEATURES Sending Confidential Messages Overview This feature is called Confidential Transmission. Use this feature if you do not want your message to be picked up casually by anybody at the other end. It will not be printed until an ID known as the Confidential ID is entered. Note: Ë The machine at the other end must have memory space available and it must have the Confidential Reception feature. Ë This is a proprietary feature, and as such it only functions with machines produced by the same manufacturer that have this feature. Ë Before sending a confidential message, it is recommended that you call the receiver and advise them that you are sending a fax message in this manner. There are two types of Confidential Transmission. Normal Confidential Transmission The other party can print the message by entering the ID that was previously stored using the Confidential ID feature. Confidential ID Override If you wish to send a confidential message to a particular person at the other end, you can specify the Confidential ID that person has to enter to see that message. Anybody entering the machine's Confidential ID will not be able to see the message. Before you send the message, don't forget to tell the intended receiver what code must be entered to print the message. Note: The receiving machine's Confidential ID is not changed by this process. 66 ADVANCED FEATURES TRANSMISSION If the intended receiver has a Personal Code with a Confidential ID stored with it, you can override the receiving machine's ID with that Confidential ID. Then: Ë The receiver can print the message by inputting the Confidential ID that is stored with that person's Personal Code. Ë The intended receiver will also be informed personally by a Confidential File Report; this report will have the name of the receiver on it, if the name was stored with the Personal Code. Cross-references Confidential ID: see page 95. Confidential Reception: see page 94. Procedure To set up a confidential transmission, do the following. Ë Press Start. Confidential ID Override Option This procedure will override the Confidential ID stored in the other party's machine. ID _ NO TO END ENTER ID CODE 67 ADVANCED FEATURES TRANSMISSION ADVANCED FEATURES CONF. Dial and press Start. For how to use other options, see page 27 and the pages following. Storing an Often Used Document (Auto Document) Overview If you often find that you have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), store that page in the memory as an Auto Document, using a Quick Dial Key or a Speed Dial code. Then, when you need to send that page to somebody, press the Quick Dial Key or enter the Speed Dial code that you stored it in, place any other pages that you wish to send into the feeder, dial, and press Start. The Auto Document is transmitted as it is; you cannot write anything on it like you can with a cover sheet. If you wish the machine to place your name on your transmitted documents, try using the Label Insertion feature (see page 88). Note: Auto Documents can be stored in Speed Dial codes, when the Function Upgrade Card is installed. 68 ADVANCED FEATURES TRANSMISSION Storing an Auto Document You can store the Auto Document in a Quick Dial or Speed Dial and give it a label. Storing an Auto Document 1. Place the document and select the resolution/contrast settings you require. MEMORY TRANS. [. . . ] 22 Invert image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 J Jump to the first page of the document . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 T Text box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Toggle Draw Tool Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]